SOLUTIONS FOR
Your Private Dining Room Is Your Highest-Margin Asset.
Most restaurants treat private events as an afterthought — sticky notes on the host stand, proposals sent from a personal Gmail, deposits collected on a Square terminal with no record tied to the event. Cloud Event Manager turns your private dining operation into a professional, repeatable revenue engine.
Capture Every Private Dining Inquiry
Private dining inquiries come from everywhere: your website, phone calls during the lunch rush when nobody can take a message, walk-ins who ask a server, Yelp messages, and referrals from past clients. Without a system, most of these evaporate. Cloud Event Manager captures them all with embeddable lead forms, CloudVoice AI for after-hours calls, and a centralized pipeline dashboard.
Build Proposals Your Clients Actually Want to Read
A PDF attachment from a Gmail account doesn’t inspire confidence. Cloud Event Manager lets you send branded proposals that match your restaurant’s identity — your logo, your colors, your photography. Build per-person menus with appetizer, entrée, and dessert courses. Add bar packages: open bar, limited bar, consumption bar, or cash bar. Clients review, select menu options, and e-sign directly.
BEOs Your Kitchen Will Actually Use
The moment a contract is signed, Cloud Event Manager generates a BEO in a clean, standardized format. Menu courses with timing. Dietary flags — vegan, gluten-free, nut allergy, kosher — highlighted in red so nobody misses them. Bar service details. Room setup notes. A minute-by-minute timeline from guest arrival through dessert service to breakdown.
Collect Deposits Without the Runaround
Set a payment schedule that fits your operation: 50% deposit at signing, balance due 48 hours before the event. Or require full payment upfront for smaller parties. Cloud Event Manager sends automated reminders through Cloud Mail Manager before each deadline. Clients pay through their portal via credit card or ACH. Payments process through your existing HMS merchant account at your standard rate — zero software surcharge.
See What's Actually Working
Your reporting dashboard shows private dining revenue by month, average event size, lead conversion rate, and which inquiry sources drive the most bookings. Track room utilization to identify underbooked nights. If Tuesdays and Wednesdays are consistently empty, build a targeted promotion for midweek corporate dinners. Data replaces guesswork.
What You Get
Everything included. Zero monthly fees.
- Lead Management
Capture every inquiry from every channel in one pipeline.
- Multi-Space Calendar
See every room, every event, all in real-time.
- Branded Proposals
Professional proposals with built-in e-signature.
- Auto-Generated BEOs
Kitchen-ready BEOs that write themselves from event details.
- Payment Processing
Zero surcharge. Automated reminders. Tap-to-Pay on-site.
- Guest Portal & AI
Client portal, CloudVoice AI, and AI-powered features.
Ready to Get Started?
Get Cloud Event Manager free with HMS payment processing.