SOLUTIONS FOR

RFPs to Revenue. Faster Than Your Competitors.

Corporate event venues live and die by response time. When a meeting planner sends an RFP to five venues, the first professional response with accurate pricing and availability wins the shortlist. Cloud Event Manager gives your sales team the tools to respond fast, propose accurately, and manage complex multi-day events without the operational scramble.

RFP Response Templates

When an RFP lands in your inbox, your team needs to respond the same day. Cloud Event Manager’s proposal templates are pre-built for corporate event types: full-day meetings, multi-day conferences, executive retreats, board meetings, and product launches. Smart fields pull in your current room rates, AV packages, and catering menus. Your sales rep selects the template, customizes the details, and sends a branded proposal within hours.

Multi-Day Events with Per-Day BEOs

A three-day leadership retreat has different requirements each day. Day one might be a half-day arrival with a welcome reception. Day two is a full-day program with general sessions, breakouts, and a team dinner. Day three is a morning wrap-up with boxed lunches to go. Each day gets its own BEO with specific room setups, AV configurations, menus, and timelines.

Corporate Account Management

Your best corporate clients book quarterly. They have preferred room setups, standing AV requirements, and go-to catering selections. Cloud Event Manager maintains account records: every past event, every proposal, every invoice. When they call to book their next quarterly meeting, your team pulls up their history and builds a proposal in minutes because the preferences are already in the system.

PO-Based Billing and Corporate Invoicing

Corporate clients don’t pay with personal credit cards. They issue purchase orders and expect invoices that reference the PO number, include their company’s billing address, and itemize every charge. Cloud Event Manager generates invoices in whatever format your client’s accounts payable department requires. PO numbers are tracked against the event record.

Breakout Room and AV Scheduling

Conferences with breakout sessions need multiple rooms configured differently at different times throughout the day. The Cloud Event Manager calendar handles space-level scheduling down to the half-hour. Your AV team sees equipment requirements per room per session. Your setup crew knows exactly when to flip room configurations.

What You Get

Everything included. Zero monthly fees.

Capture every inquiry from every channel in one pipeline.

See every room, every event, all in real-time.

Professional proposals with built-in e-signature.

Kitchen-ready BEOs that write themselves from event details.

Zero surcharge. Automated reminders. Tap-to-Pay on-site.

Client portal, CloudVoice AI, and AI-powered features.

Ready to Get Started?

Get Cloud Event Manager free with HMS payment processing.