SOLUTIONS FOR
Every Couple Deserves a Seamless Experience.
Weddings are the most emotionally significant events your venue will host. The couple planning their day expects a level of professionalism, communication, and attention that goes far beyond a standard corporate booking. Cloud Event Manager gives you the tools to deliver a white-glove experience from the first inquiry to the last dance — without drowning your team in manual work.
Capture Leads from Every Wedding Platform
Couples find venues on The Knot, WeddingWire, Instagram, Google, your website, and through word of mouth. Cloud Event Manager captures inquiries from every source and tags each lead with its origin. Your embeddable lead form asks wedding-specific questions: ceremony and reception or reception only, indoor or outdoor preference, approximate guest count, and budget range. CloudVoice AI handles after-hours calls from excited couples who just got engaged.
A Branded Portal for Every Couple
Each couple gets a branded guest portal that becomes the single source of truth for their wedding. They view proposals, select menu options, sign the contract, make deposits, share inspiration photos, communicate with your team, and track every milestone — all in one place. The portal replaces the chaos of email chains, text messages, and phone calls.
Multi-Event Linking
Weddings aren’t a single event. There’s the rehearsal dinner on Friday, the ceremony on Saturday, and sometimes a farewell brunch on Sunday. Cloud Event Manager links related events under a single parent record. Each event has its own BEO, timeline, and staffing plan, but the parent record tracks the total contracted value, combined payment schedule, and all communication with the couple.
Payment Milestones Tied to the Wedding Timeline
Wedding payment schedules follow a natural timeline: deposit at signing to hold the date, second installment at final guest count submission, third installment 30 days before the wedding, and final balance due 7 days prior. Cloud Event Manager automates reminders at each milestone. Couples pay through their portal. Your team never chases a deposit — the system does it for you.
Vendor Coordination
Weddings involve florists, photographers, DJs, bands, officiants, rental companies, and lighting designers — all needing access to your venue at specific times. Cloud Event Manager’s BEO includes a vendor timeline section: who arrives when, where they set up, what they need from your team (power, tables, access), and their contact information. Your day-of coordinator has every vendor’s details in one document.
What You Get
Everything included. Zero monthly fees.
- Lead Management
Capture every inquiry from every channel in one pipeline.
- Multi-Space Calendar
See every room, every event, all in real-time.
- Branded Proposals
Professional proposals with built-in e-signature.
- Auto-Generated BEOs
Kitchen-ready BEOs that write themselves from event details.
- Payment Processing
Zero surcharge. Automated reminders. Tap-to-Pay on-site.
- Guest Portal & AI
Client portal, CloudVoice AI, and AI-powered features.
Ready to Get Started?
Get Cloud Event Manager free with HMS payment processing.