SOLUTIONS FOR
Member Events. Outside Rentals. One Calendar. Zero Confusion.
Country clubs have a unique challenge: you serve two distinct audiences with different expectations, pricing, and workflows. Members expect streamlined internal programming. Outside clients expect a full-service event experience. Cloud Event Manager handles both without forcing either into a workflow that doesn’t fit.
Separate Workflows for Members and Outside Clients
Member events — anniversary dinners, birthday parties, club socials — skip the formal proposal and contract process. Your members already know the space, the chef, and the pricing. Cloud Event Manager lets you create member events with a simplified flow. Outside rentals — weddings, corporate retreats, charity galas — go through the full workflow: lead capture, proposal with itemized pricing, contract with e-signature, deposit collection, and detailed BEOs.
Tournament and Golf Outing Management
Golf tournaments and corporate outings are a significant revenue stream for most clubs. Cloud Event Manager treats them as a distinct event type with purpose-built fields: number of players, shotgun vs. tee time start, cart requirements, on-course beverage service, post-round reception details, and awards dinner. Proposals include greens fees, cart fees, range access, beverage cart packages, boxed lunches, and reception menus as separate line items.
Seasonal Event Templates
Every club runs the same flagship events year after year: the holiday gala, the member-guest tournament, the New Year’s Eve party, the summer concert series, the wine dinner series. Cloud Event Manager lets you create templates from last year’s event — complete with BEO, menu, staffing plan, and timeline — and roll them forward to the next occurrence. Your team starts with 90% of the work already done.
Clubhouse Calendar with Indoor and Outdoor Spaces
Your club has the main dining room, the grill room, the card room, the terrace, the pool deck, the tennis pavilion, and the event lawn. Each space has different capacities, setups, and availability windows. The multi-space calendar shows everything on one screen. Double-booking prevention keeps your events team from promising the terrace for a wedding reception when the member wine dinner is already holding it.
What You Get
Everything included. Zero monthly fees.
- Lead Management
Capture every inquiry from every channel in one pipeline.
- Multi-Space Calendar
See every room, every event, all in real-time.
- Branded Proposals
Professional proposals with built-in e-signature.
- Auto-Generated BEOs
Kitchen-ready BEOs that write themselves from event details.
- Payment Processing
Zero surcharge. Automated reminders. Tap-to-Pay on-site.
- Guest Portal & AI
Client portal, CloudVoice AI, and AI-powered features.
Ready to Get Started?
Get Cloud Event Manager free with HMS payment processing.