SOLUTIONS FOR

Manage Every Ballroom, Boardroom, and Banquet from One Dashboard.

Hotel event operations are complex by nature. You’re managing dozens of spaces, overlapping holds from competing sales reps, multi-day conferences with per-day BEOs, F&B minimums, AV packages, room blocks, and a catering team that needs details yesterday. Cloud Event Manager was built for this level of complexity.

Property-Wide Calendar

See every event space on your property in a single calendar view: Grand Ballroom, Junior Ballroom, Salon A through D, the Boardroom, the Garden Terrace, the Pool Deck. Each space is a row. Events appear as horizontal blocks color-coded by type. Toggle between day, week, and month views. Your entire sales team sees the same real-time view.

Multi-Day Event Management

A three-day corporate conference isn’t one event — it’s a series of connected events with different setups, menus, AV requirements, and timelines for each day. Cloud Event Manager links multi-day events under a single parent record while generating individual BEOs for each day. Day one: registration and welcome reception. Day two: general session, breakouts, and gala dinner. Day three: half-day workshop and boxed lunch.

F&B Minimums and Complex Billing

Hotels often work with food and beverage minimums rather than flat rental fees. Cloud Event Manager tracks F&B minimums per space per event, calculates how consumption stacks against the minimum, and automatically adjusts the final invoice. AV packages, room blocks, resort fees, valet, and third-party vendor coordination costs all live as line items in the proposal.

Sales Team Pipeline

Your banquet sales team is managing dozens of active leads simultaneously. The pipeline dashboard gives each rep a clear view of their deals: which proposals are outstanding, which contracts need follow-up, which deposits are overdue. Managers see the full team view with performance metrics — lead response time, proposal-to-contract conversion rate, and revenue closed per rep.

Connected to Your Property Operations

Cloud Event Manager integrates with Cloud Booking Manager for room reservation data, Cloud Time Manager for banquet staff scheduling, and Cloud Pay for on-site payment collection. When a conference books a room block, availability data flows between systems. When a BEO requires 12 servers and 4 bartenders, those shifts populate in Cloud Time Manager. One ecosystem. No double-entry.

What You Get

Everything included. Zero monthly fees.

Capture every inquiry from every channel in one pipeline.

See every room, every event, all in real-time.

Professional proposals with built-in e-signature.

Kitchen-ready BEOs that write themselves from event details.

Zero surcharge. Automated reminders. Tap-to-Pay on-site.

Client portal, CloudVoice AI, and AI-powered features.

Ready to Get Started?

Get Cloud Event Manager free with HMS payment processing.